When it comes to operations in the office, you may be able to get rid of using papers for a good number of them but sending letters or various documents by post is something every company has to do at one point. The occasional letter or two will not interfere with your budget but you will have a totally different thing in your hands when you the number of letters to be posted are many. At times you may have to ship some items to the clients or other businesses and you will need to cover postage costs for that as well. The thing about postage costs is that they can get very high and if you have no way to tame them it might be affecting your business profit. Note that the postal services keep on increasing their charges too because of inflation. There is a significant amount of information you can send through emails which is why you should access what can be done on that channels to reduce the volume. Another option would be to get a franking machine. A lot of businesses have been able to save thousands of dollars of postage costs each year because of this machine. If you have sent a parcel, it has to be processed by the person at the counter in your local post office but you can avoid all the trouble by doing it yourself as long as you have the franking machine.Since postage cost depends on the weight of the letter, you will be careful to get the correct reading. A lot of businesses get high charges when they send letters because of mistakes made in weighing. Do not think that the errors are insignificant because you are not overcharged in terms of hundreds of dollars but by the end of the year you will feel the difference because the charges will add up.
When you have a franking machine you will do away with the middleman in mailing your letters which is a relief to you.When you process your own letter then there will be no need for you to purchase your stamps. Your life will be made easier when you have access to a franking machine. This is possible, not just for letters, but for larger packages, overseas mal, recorded mail and special deliveries. The processing is very fast depending on the machine you have with some having the ability to handle up to two hundred and fifty letters every minute. Remember that the size of the envelope you have chosen will affect the cost of postage too. There is no need of sending a small letter in a big envelope. Prior to taking your mail to the postal office, ensure you have weighed and reweighed to have a baseline reading.